Changing or Renewing a Permit

Changes may be requested at any time during the permit's four-year life cycle. At the time of permit renewal, you have the option of renewing or terminating your permit. The Department of Radiation Safety has transitioned from paper to a Web-based renewal form. If you choose to renew your permit, it is necessary that the permit renewal be entered online in the IsoTrack system.  

Process for making changes to an existing permit

  1. Go to the IsoTrack system.
  2. Login with your University ID (X.500) and password.
  3. Select Permit Management link on left (or Permit tab at top).
  4. Select View My Radioactive Materials Permits.
  5. Select the desired change and follow the prompts.
  6. Submit the request. This may only be done by the permit holder.

When you complete the request, a green message bar will appear, indicating that you have successfully submitted the request.

Process for renewing your permit

  1. Go to the IsoTrack system.
  2. Login with your University ID (X.500) and password.
  3. Select Permit Management link on left (or Permit tab at top).
  4. Select View My Radioactive Materials Permits.
  5. Select Permit Renewal button. Using the "Select" buttons on the left, review each section of the permit and make any desired changes.
  6. Submit the renewal. This may be done only by the permit holder.

When you complete the permit renewal, a green message bar will appear indicating you have successfully submitted the renewal.

Note: If someone on your staff will be working on the renewal, you will need to appoint them as your assistant within IsoTrack in the Resources section. See the Managing Assistants Guide (PDF) for further information. They may complete the renewal on your behalf, but you will still need to submit the final draft.

A health physicist will make an appointment to review the renewal with you and conduct the annual audit of your permit.   

Process for terminating a permit

To terminate your permit, you must schedule a close-out survey of your laboratories and your storage facilities with the Department of Radiation Safety. Do the following: 

  1. Prior to the close-out survey, all radioactive waste, waste containers, and radioactive stock materials must be scheduled for removal. 
  2. Following the removal of these items you must conduct a thorough smear survey of all storage, use, and waste areas.
  3. A final survey will be done by the Department of Radiation Safety. The radiation caution signs will be removed after the results of the survey are available.